Accounts Receivable Coordinator
Gault Family Companies, voted a Top Workplace in Fairfield County, is seeking an Accounts Receivable Coordinator to join its team of experienced team members to provide our customers with personal and professional service.
At Gault Family Companies our team members have a sense of pride as well as a deep commitment to carrying out our Passion and Vision every day and living our Core Values in and out of the workplace. Our family-run company has been servicing communities in Fairfield County and is headquartered in Westport, CT for over 160 years.
The Accounts Receivable Coordinator is responsible for accurately posting and applying customer payments, reconciling accounts, and supporting timely invoicing across multiple divisions within Gault Family Companies, including Gault Energy & Stone. This role plays a key part in maintaining the integrity of our financial systems and ensuring a smooth billing experience for our customers. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment—bringing a strong sense of ownership to their work while collaborating with team members across departments.
JOB SUMMARY:
Process and apply payments (checks, cash, credit cards, ACH, and online) to customer accounts
Reconcile daily transactions and bank deposits; post adjustments as needed
Generate invoices for deliveries, service contracts, and deferred installations
Prepare and send monthly customer statements for Energy, Stone, and Service divisions
Assist in resolving billing issues and processing credits, refunds, or returned payments
Maintain accurate customer account records and support tax exemption tracking
Collaborate with other departments to ensure billing accuracy and a smooth customer experience
Provide general support to the Accounting team, including mail sorting and filing
RESPONSIBILITIES:
Experience with Microsoft Excel, Great Plains, and QuickBooks preferred.
Bachelor’s Degree in Accounting, Finance, or related field preferred; equivalent experience will be considered.
PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to work from a stationary position, sit, stand, walk, use hands to finger, handle or feel; and reach with hands and arms. The employee is regularly required to talk or hear.
REQUIRED EDUCATION & EXPERIENCE:
Prior experience in accounts receivable or general accounting.
Proficiency with accounting software (GP and QuickBooks preferred).
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Basic Excel skills and overall computer proficiency.
Clear, professional communication skills.
Ability to work independently and as part of a team.
Strong sense of accountability and confidentiality.
Exemplify the company's core values of Integrity, Teamwork, Caring, and Ownership.
A desire to learn new technologies and systems, and a willingness to participate in continuing education.
COMPETENCIES:
Passionate about building positive working relationships with team members and customers
Live our company's core values of: Caring, Teamwork, Integrity, and Ownership
Provide a superior level of customer service to all our existing and potential customers
EXPECTATIONS:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
OTHER DUTIES:
Paid holiday, vacation, sick and personal days
Medical, dental, and vision insurance
Company-paid life insurance
401K retirement plan with company match
Gym and health club reimbursement program
Team member wellness and safety programs
Gault Swag
Supplied apparel and branded goods
BENEFITS:
100% office. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
WORKING ENVIRONMENT:
Full-Time
Location: Westport Office