Accounting Coordinator

Gault Family Companies, voted a Top Workplace in Fairfield County, is seeking an Accounting Coordinator to join its team of experienced team members to provide our customers with personal and professional service.

At Gault Family Companies our team members have a sense of pride as well as a deep commitment to carrying out our Passion and Vision every day and living our Core Values in and out of the work place. Our family-run company has been servicing communities in Fairfield County and headquartered in Westport, CT for over 160 years

RESPONSIBILITIES:

The Accounting Coordinator is responsible for supporting the accounting department by managing day-to-day financial transactions for both accounts payable and accounts receivable, maintaining accurate records, preparing timely analyses and ensuring compliance with departmental processes.  They are a liaison between various departments, customers, vendors and the accounting team. This role requires strong organizational skills, attention to detail, independent follow-up skills and the ability to multitask in a fast-paced highly transactional environment.

  • Record and process Accounts Payable and Accounts Receivable transactions.

  • Receive, obtain approval and process vendor invoices and credit memos.

  • Post customer payments, recording cash, checks and credit card activity to customer accounts.

  • Posting of other miscellaneous bank items.

  • Sending out customer invoices daily and statements monthly.

  • Resolve customer billing issues and follow up on outstanding invoices.

  • Maintain vendor accounts and review for accuracy; reconcile vendor statements and onboard new vendors.

  • Generate check runs, enter and initiate ACH and Web payments.

  • Perform monthly reconciliations of bank and general ledger accounts.

  • Act as a point of contact for vendors, customers and internal teams regarding financial inquiries.

  • Prepare ad hoc reports for management and analyses

  • Back up support for other accounting functions

  • Miscellaneous duties as required

QUALIFICATIONS & SKILLS:

  • Bachelor’s degree in accounting, finance or a related field preferred; an associate degree with relevant experience may be acceptable

  • 1-3 years of experience in accounting or bookkeeping

  • Strong organization and data analysis skills

  • Ability to work independently in a high-volume environment

  • Intermediate Excel skills    

  • Proficiency in Great Plains (or similar software) and QuickBooks Online     

  • Must be highly organized, detail oriented, analytical, self-motivated

  • Effective communication and collaboration skills

  • Ability to interact with employees, customers and vendors in a professional manner

  • Strong work ethic

  • Exemplify company core values of Integrity, Teamwork, Caring, and Ownership

  • Good time management skills

JOB TYPE:

  • Full Time/Permanent Position

  • Location: Westport, CT